Emirates Melbourne Cup winning connections

If you are an Owner with a runner during the 2014/15 Racing Season at Flemington, please see below for your raceday privileges.

Racecourse admission

Owners' entry points at Flemington:

  • Members' Main Entrance (left of Phar Lap statue)
  • Flemington Train Station (Platform 1)
  • The Hill Gate (off Leonard Crescent and Platform 2)

Present your Owners' Gold Card or photo ID at an entry point to receive complimentary admission and proceed to the Raceday & Ticketing Office to obtain Members' Enclosure, Owners' & Trainers' Lounge and Mounting Yard ticketing (restrictions are listed below).

Access to Owners' & Trainers' Lounge, Members' Enclosure and Mounting Yard

Owners' & Trainers' Lounge, Members' Enclosure and Mounting Yard passes (restrictions are listed below) can be collected at either:

  • VRC Head Office after the final fields have been released
  • Raceday & Ticketing Office on the day of the race.

Any ticketing collected prior to raceday will be recorded and the information forwarded to the Raceday & Ticketing Office. 

The Raceday & Ticketing Office will be operational from gate opening times and will close 60 minutes after the last race.

Members' dress regulations are strictly enforced within the Members' Enclosure. Owners not complying with these standards will be refused entry into the Members' Enclosure.

Important information:

  • Mounting Yard Passes are distributed on a per horse basis by using the formula: 200 divided by the No. of runners in the race (e.g. 200 / 10 = 20). Please note 'odd' numbers will be rounded down (e.g. 200 / 24 = 8.33; 8 passes will be issued).
  • All Owners involved with winning horses will be invited to the Winners Bar to enjoy the Club's hospitality after the race presentation.

All Owners with a runner will be able to enjoy the Club's hospitality in the Owners' & Trainers' Lounge, which is located next to the Mounting Yard. 

Owners' and Trainers' Lounge – conditions of entry

Access to the Owners' & Trainers' Lounge is as follows:

Owners WITH a runner on the day

Group 1 raceday:

  • will gain access to the Owners' & Trainers' Lounge by presenting a VRC issued Owners' & Trainers' Lounge or Mounting Yard ticket
  • will be able to access the Owners' & Trainers' Lounge from the scheduled race time of their horse(s) until 10 minutes prior to the following race
  • will have access to complimentary beverages and limited cocktail style food during their allocated time within the Lounge.

Non Group 1 raceday: 

  • will gain access to the Owners' & Trainers' Lounge by presenting a VRC issued Owners' & Trainers' Lounge ticket
  • will be able to access the Owners' & Trainers' Lounge for the entirety of the raceday
  • will be issued with one complimentary drink voucher and access to a limited cocktail-style food offering.

Owner WITHOUT a runner on the day

Group 1 raceday:

  • will not gain access to the Owners' & Trainers' Lounge.

Non Group 1 raceday: 

  • Will gain access to the Owners' & Trainers' Lounge by presenting an Owners' Gold Card.
  • Will be able to access the Owners' & Trainers' Lounge for the entirety of the raceday.
  • Will have access to a limited cocktail style food offering.

Owners' & Trainers Lounge dress code

The minimum dress code is smart casual. Gentlemen 16 years and over must wear a collared shirt. Items not acceptable include t-shirts, singlets, torn or ripped clothing, tracksuit pants, thongs, scuffs, slippers or dilapidated footwear. Owners wishing to access the Members' Enclosure will need to ensure they comply with the Members' dress regulations. 

Conditions for syndicates

It is the responsibility of the Syndicate Manager to collect and allocate all Owners' & Trainers' Lounge, Members' Enclosure tickets and Mounting Yard passes on behalf of the syndicate within the horse. Please note: ticketing will NOT be issued to individual syndicate members on behalf of the syndicate.

Transferring Owners' privileges

Owners who will not be in attendance on raceday but would like to transfer their privileges onto a guest must email or fax a signed letter of authorisation stating the race number, horse name and the name of the guest who will be in attendance no later than 1pm on the business day before the racemeeting.

A copy of this email or fax will be left at both of the following on raceday:

  • each racecourse entry point (see above)
  • the Raceday & Ticketing Office.

Please fax requests to the VRC Club Services Department on (03) 8378 0661 or email requests to membership@vrc.net.au

Owners' ticketing privileges

No. of Owners  Admission, Members' Enclosure and Owners' & Trainers' Lounge Tickets  Mounting Yard
Sole Owner MAX 4 TICKETS
Owner named in racebook + 3 guests
Max. of Y per race. (Y = 200 divided by no. of runners)                                                
2 Owners MAX 4 TICKETS 
Managing Owner + 1 guest, other owner named in racebook + 1 guest
Max. of Y per race. (Y = 200 divided by no. of runners)
3 Owners MAX 6 TICKETS
Managing Owner + 1 guest, other owners named in racebook + 1 guest each
Max. of Y per race. (Y = 200 divided by no. of runners)
4 Owners MAX 8 TICKETS
Managing Owner + 1 guest, other owners named in racebook + 1 guest each
Max. of Y per race. (Y = 200 divided by no. of runners)
5 Owners MAX 10 TICKETS
Managing Owner + 1 guests, other owners named in racebook + 1 guest each
Max. of Y per race. (Y = 200 divided by no. of runners)
6 Owners
MAX 12 TICKETS
Managing Owner + 1 guest, other owners named in racebook + 1 guest each
Max. of Y per race. (Y = 200 divided by no. of runners)
7 Owners
MAX 14 TICKETS
Managing Owner + 1 guest, other owners named in racebook + 1 guest each
Max. of Y per race. (Y = 200 divided by no. of runners)
8 Owners
MAX 16 TICKETS 
Managing Owner + 1 guest, other owners named in racebook + 1 guest each
Max. of Y per race. (Y = 200 divided by no. of runners)
9 Owners MAX 18 TICKETS 
Managing Owner + 1 guest, other owners named in racebook + 1 guest each
Max. of Y per race. (Y = 200 divided by no. of runners)
10-20 Owners
MAX 40 TICKETS 
Managing Owner + 1 guest, other owners named in racebook + 1 guest each until 40 ticket limit is reached
Max. of Y per race. (Y = 200 divided by no. of runners)
Registered Syndicate + Individual Owners
MAX 40 TICKETS
Owners + 1 guest each until 40 ticket limit is reached

Syndicate Manager MUST collect all Members passes on behalf of the Syndicate
Max. of Y per race. (Y = 200 divided by no. of runners) 

(Synd Mgr to collect)

Please note:

  • Owners of horses that have been scratched are not eligible for any privileges (discretion will be used only for people that have travelled long distances). 
  • Only the Syndicate Manager can collect passes on behalf of the syndicate unless the Club is notified prior to raceday.
  • In the case of large syndicates, it is strongly recommended that the Syndicate Manager contacts the Club prior to raceday, providing the names of attending syndicate members who are eligible to receive raceday ticketing subject to the above policy.
  • Owners not in attendance are not able to have their privileges transferred unless written authorisation is received by the Club prior to the raceday.
  • No special car parking will be available for Owners during the Melbourne Cup Carnival. Public parking is available for $20 and accessible from Smithfield Road.

All trainers and jockeys who have a runner on raceday are entitled to two complimentary Members’ Enclosure Daily Guest Passes.

These can be collected from VRC Head Office after the final fields have been released or at the Raceday & Ticketing Office on raceday.

For more information on Owner, Trainer and Jockey privileges, phone the Customer Experience Team on 1300 727 575 or email membership@vrc.net.au