Owner, trainer & jockey raceday privileges

For Owners

If you are an Owner with a runner during the 2014/15 Racing Season at Flemington, please see below for your raceday privileges.

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Owners' Entry Points at Flemington

  • Members Main Entrance (left of Phar Lap statue)
  • Flemington Train Station (Platform 1)
  • The Hill Gate (off Leonard Crescent)

Owner with a runner

For Owners with a runner, please present your Owners' Gold Card or photo ID at an entry point to receive complimentary admission and proceed to the Raceday & Ticketing Office to obtain Members Enclosure, Owners' & Trainers' Lounge and Mounting Yard ticketing (restrictions are listed below).

Owners' & Trainers' Lounge, Members Enclosure and Mounting Yard Passes

It is the responsibility of the Syndicate Manager to collect and allocate all Owners' & Trainers' Lounge, Members Enclosure tickets and Mounting Yard passes on behalf of the syndicate within the horse. Please note: ticketing will NOT be issued to individual syndicate members on behalf of the syndicate.

Owners' & Trainers' Lounge, Members Enclosure and Mounting Yard passes (restrictions are listed below) can be collected at either:

  • VRC Head Office after the final fields have been released 
  • Raceday & Ticketing Office on the day of the race.

Any ticketing collected prior to raceday will be recorded and the information forwarded to the Raceday & Ticketing Office. 

The Raceday & Ticketing Office will be operational from gate opening times and will close 30 minutes after the last race.

Members dress regulations are strictly enforced within the Members Enclosure. Owners not complying with these standards will be refused entry into the Members Enclosure.

Important information for Owners:

  • Mounting Yard Passes are distributed on a per horse basis by using the formula - 200 divided by the No. of runners in the race (ie. 200 / 10 = 20). Please note 'odd' numbers will be rounded down (ie. 200 / 24 = 8.33; 8 passes will be issued)
  • All Owners involved with winning horses will be invited to the Winners Bar to enjoy the Club's hospitality after the race presentation.
  • All Owners with a runner will be able to enjoy the Club's hospitality in the Owners' & Trainers' Lounge, which is located next to the Mounting Yard. 

Owners' & Trainers' Lounge

Access to the Owners' & Trainers' Lounge is as follows:

Owners' entitlements Owner WITH a runner on the day Owner WITHOUT a runner on the day
Group 1 raceday

Will gain access to the Owners' & Trainers' Lounge by presenting a VRC issued Owners' & Trainers' Lounge or Mounting Yard ticket.

Will be able to access the Owners' & Trainers' Lounge from the scheduled race time of their horse(s) until 10 minutes prior to the following race.

Will have access to complimentary beverages and limited cocktail style food during their allocated time within the Lounge.

Will not gain access to the Owners' & Trainers' Lounge

Non Group 1 raceday

Will gain access to the Owners' & Trainers' Lounge by presenting a VRC issued Owners' & Trainers' Lounge ticket.

Will be able to access the Owners' & Trainers' Lounge for the entirety of the raceday.

Will be issued with (1) complimentary drink voucher and access to a limited cocktail style food offering.

Will gain access to the Owners' & Trainers' Lounge by presenting an Owners' Gold Card.

Will be able to access the Owners' & Trainers' Lounge for the entirety of the raceday.

Will have access to a limited cocktail style food offering.

Owners' & Trainers' Lounge dress code

The minimum dress code is smart casual. Gentlemen 16 years and over must wear a collared shirt. Items not acceptable include t-shirts, singlets, torn or ripped clothing, tracksuit pants, thongs, scuffs, slippers or dilapidated footwear. Owners wishing to access the Members' Enclosure will need to ensure they comply with the Members' dress regulations. 

Large Syndicates

In the case of large and/or mixed ownerships, it is the responsibility of the Syndicate Manager to collect and allocate all ticketing amongst the syndicate members for the horse.

The Syndicate Manager MUST collect Members and Mounting Yard passes on behalf of the entire syndicate.

Individual syndicate members will not be able to collect Members or Mounting Yard passes individually.

Transferring Owners Privileges

Owners who will not be in attendance on raceday but would like to transfer their privileges onto a guest must email or fax  a signed letter of authorisation stating the race number, horse name and the name of the guest who will be in attendance no later than 1pm on the business day before the racemeeting.

A copy of this email or fax will be left at both of the following on raceday:

  • each racecourse entry point (see above)
  • the Raceday & Ticketing Office.

Please fax requests to the VRC Club Services Department on (03) 8378 0661 or email requests to membership@vrc.net.au.

Owners' ticketing privileges

No. of Owners

Admission, Members Enclosure and Owners' & Trainers' Lounge Tickets

Mounting Yard 

Sole Owner 

MAX 4 TICKETS 
Owner named in racebook + 3 guests 

Max. of Y per race. (Y = 200 divided by no. of runners) 

2 Owners

MAX 4 TICKETS 
Managing Owner + 1 guest, other owner named in racebook + 1 guest

Max. of Y per race. (Y = 200 divided by no. of runners)

3 Owners 

MAX 6 TICKETS
Managing Owner + 1 guest, other owners named in racebook + 1 guest each 

Max. of Y per race. (Y = 200 divided by no. of runners) 

4 Owners 

MAX 8 TICKETS
Managing Owner + 1 guest, other owners named in racebook + 1 guest each

Max. of Y per race. (Y = 200 divided by no. of runners) 

5 Owners 

MAX 10 TICKETS
Managing Owner + 1 guests, other owners named in racebook + 1 guest each

Max. of Y per race. (Y = 200 divided by no. of runners) 

6 Owners 

MAX 12 TICKETS
Managing Owner + 1 guest, other owners named in racebook + 1 guest each

Max. of Y per race. (Y = 200 divided by no. of runners)

7 Owners

MAX 14 TICKETS
Managing Owner + 1 guest, other owners named in racebook + 1 guest each

Max. of Y per race. (Y = 200 divided by no. of runners) 

8 Owners

MAX 16 TICKETS 
Managing Owner + 1 guest, other owners named in racebook + 1 guest each

Max. of Y per race. (Y = 200 divided by no. of runners) 

9 Owners

MAX 18 TICKETS 
Managing Owner + 1 guest, other owners named in racebook + 1 guest each 

Max. of Y per race. (Y = 200 divided by no. of runners) 

10-20 Owners

MAX 40 TICKETS 
Managing Owner + 1 guest, other owners named in racebook + 1 guest each until 40 ticket limit is reached

Max. of Y per race. (Y = 200 divided by no. of runners) 

Registered Syndicate + Individual Owners

MAX 40 TICKETS
Owners + 1 guest each until 40 ticket limit is reached

Syndicate Manager MUST collect all Members passes on behalf of the Syndicate

Max. of Y per race. (Y = 200 divided by no. of runners) 

(Synd Mgr to collect)

Please be aware:

  • Owners of horses that have been scratched are not eligible for any privileges (discretion will be used only for people that have travelled long distances). 
  • Only the Syndicate Manager can collect passes on behalf of the syndicate unless the Club is notified prior to raceday.
  • In the case of large syndicates, it is strongly recommended that the Syndicate Manager contacts the Club prior to raceday, providing the names of attending syndicate members who are eligible to receive raceday ticketing subject to the above policy.
  • Owners not in attendance are not able to have their privileges transferred unless written authorisation is received by the Club prior to the raceday.
  • Limited parking will be available to Owners Car Pass Holders at the rear of the Members Unreserved Car Park.

For Trainers and Jockeys

All trainers and jockeys who have a runner on raceday are entitled to two complimentary Members’ Enclosure Passes.

These can be collected from VRC Head Office after the final fields have been released or at the Raceday & Ticketing Office on raceday.

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